IMPORTANT INFORMATION AND WHO WE ARE

Speechsquare is a brand belonging to Melyngo Technology Pte. Ltd.

Speechsquare provides its service (the “Service”) to you subject to the Terms of Service, and the following Privacy Policy. We may update this Privacy Policy from time to time. All changes will be posted on our website (the “Site”). You can review the most current version of the Privacy Policy at any time here www.Speechsquare.com/privacy-policy. Your continued use of the Service or the Site after any such changes have been made constitutes your acceptance of the new Privacy Policy. This website is not intended for children and we do not knowingly collect data relating to children. Words beginning with capital letters in this Privacy Policy which are not defined in this Privacy Policy are defined in the Terms of Service.

Speechsquare is the controller and responsible for your personal data (collectively referred to as “Speechsquare”, “we”, “us” or “our” in this Privacy Policy).

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

INFORMATION WE COLLECT AND RECEIVE

When you register for a Speechsquare account, Speechsquare collects personal data that you submit such as your username, email address and any other personal or preference information that you optionally enter into the Service, as well as your profile picture.

Speechsquare also collects and generates a number of other areas of usage information automatically which includes; services metadata, log data, device information, IP addresses, third-party data and cookie information.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice. We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

We may contact you to ask you to participate in research. By participating in research with us, you confirm that you have read and agreed to the research conditions. Some of our research will use information from your Speechsquare account in order to give us accurate results. Results will be aggregated and may be used for marketing purposes. No personal details will be shared with third parties. All your personal information will be stored securely for the duration of the research and deleted after the publication of the results. We store your personal information only on secure servers that are held in secure facilities in Singapore and have up-to-date firewall protection.

When you use the Service, you may set up your personal profile, form relationships, send and receive messages, perform searches and queries, enrol in squares, and transmit information through various channels.

There is no statutory or contractual obligation to provide this data, however, where the data is not provided, we will be unable to provide the service.

INFORMATION USE

Speechsquare will use your personal data in furtherance of our legitimate interests for the following general purposes:

• 1. to provide, update, maintain and protect our services, websites, apps and business
• 2. as required by applicable law, legal process or regulation
• 3. to respond to your questions and comments
• 4. to send marketing and transactional communications, including but not limited to email, push notifications, SMS and in-app messages, about the Service
• 5. statistical purposes
• 6. for billing, account management and other administrative matters
• 7. to investigate and help prevent security issues and abuse
• 8. other purposes as described to you at the point of collection

Speechsquare uses such information to customize the marketing and Content you see, fulfil your requests for products and services, improve our Service to you, contact you, conduct research, and provide anonymized reporting for internal purposes. You can delete and change this data at any time within your profile settings. No other information is visible.

You can opt out of all communications, email, push notifications and SMS, from the communication itself or from your preference settings.

For users registered through an organization using an organization email address, your email data would have been provided to us by that data controller. In this case you will have received a communication showing how to sign up. You can unsubscribe from these communications at any time.

STORAGE AND TRANSFER OF YOUR PERSONAL DATA

We store your personal information only on secure servers that are held in secure facilities in Singapore and have up-to-date firewall protection. If ever we transfer your personal data out of Singapore, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

• 1. We will only transfer your personal data to countries that we deem to provide an adequate level of protection for your personal data.
• 2. Where we use certain service providers, we may use specific contracts which give personal data the same protection it has in Singapore.

RETENTION

Speechsquare will retain your personal data for as long as we need to in order to fulfil legitimate business interests, conduct audits, comply with (and demonstrate compliance with) legal obligations, resolve disputes and enforce our agreements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. You have the right to delete your personal data by sending an email requesting so to info@speechsquare.ai. Please note in this case any financial information will be kept in accordance with local laws.

COOKIES

A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a website’s computers and stored on your computer’s hard drive. You can configure your browser to accept all cookies, reject all cookies or notify you when a cookie is set. If you want to delete any cookies that are already on your computer, please refer to the instructions for your browser to locate the file or directory that stores cookies. If you reject all cookies, you may not be able to use some features of the Service.

DISCLOSURE OF PERSONAL INFORMATION

Speechsquare does not rent, sell, or share personal information about you with third parties except to provide products or services you’ve requested, when we have your permission, or in the following circumstances:

• 1. where Speechsquare is responding to a subpoena, court order, or legal process, or to establish or exercise our legal rights or to defend ourselves against legal claims;
• 2. where Speechsquare believes it is necessary to share information in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of Speechsquare’s Terms of Service, or as otherwise required by law;
• 3. in your capacity as a student or an employee or other third party using the Paid Service, we may in such circumstances share your personal information with your educational establishment, your employer or any third party paying for the Service on your behalf (as the case may be) to allow them to monitor your use of the Service;
• 4. where Speechsquare transfers information about you if Speechsquare is acquired by or merged with another company. If this happens, Speechsquare will notify you before information about you is transferred and becomes subject to a different privacy policy.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

Please remember that whenever you disclose personal information online, that information can be collected and used by others. By posting personal information online that is publicly accessible, you may receive unsolicited messages from other parties as a result.

CONFIDENTIALITY AND SECURITY

We shall take measures to protect personal data using reasonable and industry standard security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, improper use or modification.

Your personal data is password protected and, other as set out in this Privacy Policy, can only be seen by you and us. You agree to keep your password(s) confidential and not to disclose them to anyone else, or allow them to be disclosed.

Speechsquare limits access to personal information about you to employees who Speechsquare reasonably believes need to come into contact with that information, to provide products or the Service to you, or in order to do their jobs.

Speechsquare has physical, electronic, and procedural safeguards that comply with regulations to protect personal information about you. However, data transmissions over the internet cannot be guaranteed to be 100% secure. Consequently, Speechsquare cannot ensure or warrant the security of information you transmit to Speechsquare. In particular, by accessing and using the Service, you do so at your sole risk and you are responsible for restricting access to your computer and ensuring that your computer is free from all types of malicious code, spyware, viruses, Trojans, etc. that may track any data you enter into the Service, including email address and payment related information. We are not responsible for any loss or damage arising from the user’s failure to comply with this paragraph.

Speechsquare is protected by reCAPTCHA and is subject to the Google Privacy Policy and Terms of Service.

THIRD-PARTY WEBSITES

Where the Site, or any other part of the Service, links to other websites, such other websites do not operate under this Privacy Policy. Speechsquare recommends that you examine the privacy statements posted on such other websites to understand their procedures for collecting, using, and disclosing personal data.

YOUR LEGAL RIGHTS

You have the right to:

• 1. Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
• 2. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
• 3. Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
• 4. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
• 5. Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
• 6. Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to form a contract with you.
• 7. Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us as detailed below. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

CONTACT US

You may obtain a copy of the personal data held about you that you provide through the Site or otherwise request that Speechsquare updates, makes changes or deletes personal information by sending an email to info@speechsquare.ai. If you have any questions or suggestions regarding our Privacy Policy, you can contact Speechsquare by email at info@speechsquare.ai.

Last updated: July 2022